West Virginia Association of Housing Agencies

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MINUTES

Meeting of the WVAHA Board of Directors - January 22, 2003

Regular WVAHA Business Meeting - September 11, 2002

Meeting of the WVAHA Board of Directors - September 20, 2002

Meeting of the WVAHA Board of Directors - April 23, 2002

Regular WVAHA Business Meeting - April 24, 2002

MEETING OF THE BOARD OF DIRECTORS OF
THE WEST VIRGINIA ASSOCIATION OF HOUSING AGENCIES

Held on January 22, 2003
Clarksburg, West Virginia

Roll Call

Board Members Present:

Lisa Zukoff – President
Brad West – Vice President
Virginia Lewis – Treasurer
John Martys – Secretary
D.J. Morris - District I
Dave Rothrock - District II
Tony Bazzie –District III

Board Member Absent:

Cindy Preast
Mike Comer

A regular meeting of the Board of Directors of the WVAHA was held on January 22, 2002, 10:00 a.m. at the Clarksburg Housing Authority, Clarksburg, WV.

Old Business

Approval of September 10, 2002 Minutes

Virginia Lewis made the motion to approve the September 10 2002 minutes, D.J. Morris seconded the motion and the motion carried unanimously.

Treasurers Report

Treasurer Virginia Lewis stated she did not a have an official Financial Report prepared, however the balance in the cash account was between $18,000 and $20,000 and the Scholarship Fund $79,000 to $80,000. It was requested of Virginia to develop a list of due paying members and the dues status as well as a vendors list, which need to be sent to Ed Summers.

New Business

Expansion of Spring Workshop to include Multi-Family Housing Training

A discussion was held regarding the inclusion of a Multi-Family Housing track in our spring workshop. Lisa Zukoff explained she had been in contact with the Charleston HUD Office who along with the WVHDF expressed interest in participating in the development of this training. The possibility of HUD personnel serving on the Professional Development Committee was also discussed. It was felt that HUD’s participation on the committee was acceptable as long as their participation was limited to one representative. The need for the Multi-family track was discussed along with the potential number of non-WVAHA member participants. A motion was made by Virginia Lewis to include Multi-family track into the spring conference and to refer the issue to the Professional Development Committee for action. The motion was seconded by Tony Bazzie and was carried unanimously.

Training Sessions:

Annual Conference – Lisa Zukoff stated that discussion regarding the Annual Conference would be taken up by the Professional Development Committee.

Procurement Training - It was discussed that the Procurement Training offered in Charleston was very successful and made money.

Commissioner’s Retreat – A discussion was held regarding the interest in the previously planned Commissioners Retreat. Those present agreed to continue to pursue the training and that May or this summer should still be considered. It was discussed that Stonewall Resort was still the preferred site although the Stonewall Resort did not send the Association the proposal as promised. A motion was made by Tony Bassie to move forward with the Commissioners and ED Retreat, it was seconded by Brad West and the motion carried unanimously.

Expenditure Approval:

A discussion was held regarding the approval of Legislative Monitoring Contract provided by Virginia Lewis. Pursuant to this issue a discussion was held regarding the various housing related bills being proposed in this session of the West Virginia Legislature. Virginia Lewis noted that the bills under consideration were listed on the Legislators web page. Brad West made the motion that the contract with Virginia Lewis to monitor housing related legislation in the WV Legislature be renewed, D.J. Morris seconded the motion and the motion carried unanimously.

Lisa Zukoff discussed the creation and progress of the newly formed organization, the West Virginia Affordable Housing Partnership. This organization was established out of the meeting in September with Community Works of WV and the WVAHA with the purpose of creating an education/lobbying entity to promote affordable housing issues in WV. John Martys gave a brief overview of the organizations mission and proposed activities. Lisa Zukoff explained the agreement of each member organization to contribute $2000 in annual dues to support WVAHP activities that will include an informational booth at Affordable Housing Day on February 3rd at the Legislature. Tony Bassie made the motion to approve the expenditure of $2000 for the WVAHP annual dues for 2003, D.J. Morris seconded and the motion carried unanimously.

Other Issues:

A discussion was held regarding funding cuts for Public Housing and the Section 8 Programs for 2003. Lisa Zukoff urged the membership to send letters to our elected representatives opposing the cuts and to send Tony Bassie a copy.

It was suggested that our WVAHA web site could be used as a means to distribute information on the funding situation and to gather data on each housing authority to support our position against funding cuts.

Josie Cuda stated she has been in contact with a Nebraska group on the development of a National Rural Policy. She will be attending a conference in Washington in February that will discuss the creation of such a policy.

With no further business to be conducted Bard West made a motion a adjourn, Tony Bazzie seconded and the motion carried unanimously.

THE WEST VIRGINIA ASSOCIATION OF HOUSING AGENCIES

Minutes of the
REGULAR BUSINESS MEETING
Held
September 11, 2002

Roll Call
Members Present:
Beckley HA   Benwood
Bluefield   Boone Co
Buckhannon   Charleston
Dunbar   Fairmont
Grafton   Greenbrier Co.
Huntington   Jackson Co.
McMechen   Mingo Co.
Morgantown    Moundsville
Mt. Hope   Parkersburg
Point Pleasant   St. Albans
South Charleston   Weirton
Weston   Wheeling
.
Members Absent:
Clarksburg    Elkins
Grant Co.    Harrison Co.
Keyser    Piedmont
Spencer    Weirton
WVHDF    Williamson

The regular meeting of the WVAHA was held on September 11, 2002, 12:00 p.m. at Glade Springs Resort at Daniels, WV. There were no additions or deletions to the agenda.

Approval of April 13, 2002 Minutes
Cindy Preast made the motion to approve the April 13, 2002 minutes, George Dow seconded the motion and the motion carried by majority vote.

Treasurers Report
Treasurer Virginia Lewis gave a Financial Report. According to Virginia, the WVAHA cash balance is $98,844.38 as of August 2002. Of this cash balance $19,560.28 is in the general fund and $79, 284.10 is in the Scholarship Fund. Income verses expenses since October 1, 2001 reflects a $180.13 loss. Manuel Cartelle made the motion to accept the treasurer's report as presented, John Martys seconded and the motion carried unanimously.

Committee Reports

Commissioners Committee: No report.
Bylaws Committee: Manuel Cartelle had no report.
Professional Development Committee: Bill Dotson reported that the Spring Conference would be held in Charleston, WV on April 14, 15, and 16 of 2003. The Professional Development Committee will meet in October to set the agenda for the Spring Workshop. Dotson reported that the PDC is still interested in conducting a Commissioners Retreat in 2003. Board addresses will be gathered to determine the interest in this event. Future WVAHA meeting locations were announced as follows:
Fall 2003 Wheeling
Spring 2004 Bluefield
Fall 2004 Stonewall Resort (Lewis County)
Spring 2005 Martinsburg
Fall 2005 Morgantown
Housing Maintenance Committee: Kevin Galloway reported that the Maintenance Committee will meet in the fall to plan the Spring Workshop maintenance track.
Legislative Committee: Tony Bazzie had no report.
Scholarship Committee: Madelyn Dotson recognized the vendors for their support of the scholarship fund and Larry Adkins for a $50 challenge to the vendors.
Insurance Committee: Dave Rothrock had no report.

Old Business:

WVAHA Basketball Tourney: Cindy Preast gave a report on the State Housing Authority Basketball Tournament hosted in Wheeling on May 17 and 18. Cindy stated that Bluefield, Huntington and Wheeling Housing Authorities fielded teams, with Huntington winning the tourney. She encouraged all Housing Authorities to develop teams and participate in future.

New Business:

Resolution to Support Don Cameron as SERC Senior Vice President: Lisa Zukoff discussed a request for a resolution by the WVAHA to support Don Cameron as candidate for NAHRO Vice President. Manuel Cartelle voiced his support for Don Cameron and encouraged a vote. Cindy Preast called for a resolution that the WVAHA to support Don Cameron as candidate for NAHRO Vice President Manuel Cartelle seconded and the motion carried unanimously.

Housekeeping: Lisa Zukoff mentioned that registration refunds requests must be made within 10 days and encouraged early registration for future conferences.

With no further business to be conducted, Cindy Preast moved to adjourn D.J. Morris second.

MEETING OF THE BOARD OF DIRECTORS OF
THE WEST VIRGINIA ASSOCIATION OF HOUSING AGENCIES
Held of September 10, 2002
Glade Springs, West Virginia

Roll Call

Board Members Present:

            Lisa Zukoff – President
            Virginia Lewis – Treasurer
            John Martys – Secretary
            D.J. Morris - District II
            William Dotson –District III
            David Rothrock
            Cindy Preast

Board Member Absent:

Brad West – Vice President

A regular meeting of the Board of Directors of the WVAHA was held on September 10, 2002, 800 a.m. at Glade Springs, WV

Old Business

Approval of April 23,2002 Minutes

The following corrections were made to the April 23, 2002 minutes:

Correct the spelling Steeley to Stilley
Adjust the treasures report to reflect Virginia Lewis’ changes
Note that Bobby Lewis is David Satterfield’s representative
Correct the spelling of Nesslebaum to Nesselbaum.

With these changes noted, Virginia Lewis made the motion to approve the April 23, 2002 minutes, Lisa Zukoff seconded the motion and the motion carried unanimously.

Treasurers Report

Treasurer Virginia Lewis gave a Financial Report. According to Virginia, the WVAHA cash balance is $98,844.38 as of August 2002. Of this cash balance $19, 560.28 is in the general fund and $79, 284.10 is in the Scholarship Fund. Income verses expenses since October 1, 2001 reflects a $180.13 loss. D.J. Morris made the motion to accept the treasurer’s report as presented, Dave Rothrock seconded and the motion carried unanimously.

New Business

Commissioners Retreat

A discussion was held regarding a retreat specifically for Commissioners and Executive Directors. Several possible topics, dates and locations were discussed. It was felt that the new Stonewall resort in Lewis County would be a good venue and that October was an acceptable month. It was discussed that the conference should be casual in nature and spouses/guest should be invited. Activities for board members and spouses/guest could be arranged. Bill Dotson will follow-up with a survey to PHAs commissioners as to their interest and agenda suggestions.

Web Site

John Martys presented the final version of the web-site. Suggestions were accepted. The web site will be on-line and accessible to all WVAHA members and the discussion page is available with the password “housing”. All housing authorities were encouraged to use the site as a good means of communications.

A discussion was held regarding the meeting with Community Works of West Virginia and the attempt to develop an organization that would be an advocate for affordable housing issues. The possible initial membership of the organization could include WVAHA, Community Works of West Virginia and the West Virginia Community Action Directors Association.

With no further business to be conducted the President motioned to adjourn. Tony Bazzie seconded the motion and the motion carried unanimously.

John Martys, Secretary Sept. 20, 2002 Lisa Zukoff, President Sept. 20, 2002

MEETING OF THE BOARD OF DIRECTORS OF
THE WEST VIRGINIA ASSOCIATION OF HOUSING AGENCIES

Held of April 23, 2002

Roll Call
Board Members Present:
Lisa Zukoff - President
Virginia Lewis - Treasurer
John Martys - Secretary
D.J. Morris - District II
David Rothrock
Tony Bazzie
Mike Comer
Cindy Preast

Board Member Absent:
Brad West - Vice President
William Dotson -District III

The regular meeting of the Board of Directors of the WVAHA was held on April 23 2002, 6:30 p.m. at Parkersburg, WV. There were no additions or deletions to the agenda.

Approval of February 13,2002 Minutes
Mike Comer made the motion to approve the February 13, 2002 minutes, Tony Bazzie seconded the motion and the motion carried unanimously.

Treasurers Report
Treasurer Virginia Lewis gave a Financial Report. According to Virginia, the WVAHA cash balance is $70, 736.95 as of April 2002. The Asset Management training made a profit of $1,281.29 while the Personnel Training cleared a profit of $4,069.37.

Model Policies
The President reported that the law firm of Steptoe and Johnson submitted a cost of $500 to provide model personnel policies for WVAHA members. Lisa will make a follow-up contact with Steptoe and Johnson regarding this issue. Cindy Priest made the motion that Lisa Zukoff negotiate a price and contract with Steptoe and Johnston for model personnel policies. If the cost was above the $500 quote Lisa will call board members for approval. Virginia Lewis seconded the motion and the motion carried unanimously.

Legislative Update
Tony Bazzie, Legislative Committee Chair reported on several proposed pieces of legislation being followed by WVAHA.
Lisa Zukoff discussed the IDA (Individual Development Account) legislation and the
Medicaid Waiver Program. Lisa stated the association needs to decide if it should pursue supporting this legislation.
Tony Bazzie reported on the NAHRO Legislative Conference. He stated the past WVAHA newsletter contained a full report on NAHRO supported legislative issues. Tony also reported the association's visit to our elected representatives. Only Congressman Rahall and Senator Rockefeller meet with the group. Tony also stated the meetings seem to help however congressional participation is not strong.
It was also discussed that the PHADA Legislative Conference in September was important and in many ways as influential as NAHRO's.

OLD BUSINESS

Association Website
John Martys distributed a website design proposal from Kitty Blackwood. It was discussed that the website could post WVAHA information such as the newsletter, association meeting minutes, events, vendor information, member information, and other such information. Blackwood's design proposal was for a cost not to exceed $1,020.00. This includes up to 10 HTML pages, one (1) interactive form, domain registration, Meta tag coding, and registration of site to search engines. Tony Bazzie made the motion to accept the proposal, Dave Rothrock seconded and the motion carried unanimously. Martys stated the website would be available for review by the fall conference.

NEW BUSINESS

Lifetime Membership
Lisa Zukoff stated that Alice Limbers was retiring and that she had been an active member of the association for years and represented West Virginia on several SERC committees. Lisa Zukoff made the motion that Alice be made a Lifetime WVAHA member, D.J. Morris seconded and the motion carried unanimously.

A discussion was held on the appointment of the new housing trust fund board. The following members were appointed, Mark Nesselroad of Glenmark, Jim Guida of Weirton, Sandra Hamlin of Religious Coalition for Community Renewal, Lynn Talley of Community Works, Gale Steeley of HARTS, Inc., Doug Leech of Centra Bank, Virginia Lewis of Mingo County Housing Authority, D. Nesslebaum of WV Dept. of Health and Human Resources, David Satterfield of the Governors Office and Joe Hatfield of WVHDF.

The President noted that the next board meeting would be held Glade Springs as part of the Fall Workshop on September 9 to 11th. With no further business to be conducted the President motioned to adjourn. Tony Bazzie seconded the motion and the motion carried unanimously.

John Martys, Secretary April 23, 2002 Lisa Zukoff, President April 23, 2002